The EPA's new 15-lb threshold just brought 70% more commercial HVAC systems under federal scrutiny. ColdLog auto-calculates leak rates, tracks repair deadlines, and generates audit-ready reports — all from your phone.
Free tier available. Early access users get 3 months of Field Pro free.
The new 15-lb rule doesn't just expand what you track — it multiplies the complexity. Every refrigerant addition now requires a documented leak rate calculation. Every threshold breach starts a 30-day repair clock.
The 15-lb rule brought ~70% more systems under federal scrutiny. What used to be 10 systems to track is now 30–50.
Miss a threshold and the clock starts. Fail to repair in time and your client faces fines that can reach $60,000 per day.
The EPA requires 3 years of audit-ready documentation. A spreadsheet won't cut it when an inspector shows up.
Effective January 1, 2026, any system with ≥15 lbs of HFC refrigerant (GWP >53) — including R-410A, R-32, R-454B — must have every refrigerant addition documented with a leak rate calculation, threshold monitoring, and 3-year record retention.
| Comfort Cooling threshold | 10% leak rate |
| Commercial Refrigeration threshold | 20% leak rate |
| Repair deadline after breach | 30 days |
| Chronic leaker reporting | ≥125% annual charge |
| Record retention required | 3 years |
ColdLog was built from the ground up for the AIM Act's 15-lb rule — not retrofitted from a general HVAC platform.
Log a refrigerant addition and ColdLog instantly calculates the annualized leak rate. No formulas. No spreadsheets. No errors.
When a system exceeds its threshold, the repair clock starts automatically. Get push alerts before the deadline — not after.
Track cumulative annual charge additions vs. full charge. Get warned at 100% — before you hit the 125% federal reporting threshold.
Generate a complete, EPA-formatted compliance report for any system or location in one tap. PDF, ready to hand to an inspector.
Built for rooftops and basements. Full offline mode — log service events without signal, sync when you're back in range.
Maintain a complete inventory of all regulated systems: refrigerant type, full charge, GWP, category, location, and service history.
All service logs, leak calculations, and repair records stored securely for the full 3-year retention period required by law.
Share a read-only compliance dashboard with your building owner clients. Differentiate your service. Build trust. Win renewals.
Three screens. That's all it takes to go from job site to fully documented.
If you can text a photo, you can use ColdLog. We designed it for technicians who are busy, not for compliance officers who have all day.
Register each system: refrigerant type, full charge weight, system category, and location. Takes 2 minutes per unit.
After adding refrigerant, open ColdLog, select the unit, enter the amount added. Done. Leak rate calculated automatically.
ColdLog monitors every system. If a threshold is approaching, you get a push notification — not a surprise EPA letter.
One tap produces a complete, audit-ready PDF. Share it with your client or keep it in your 3-year record archive.
Average time to log a service event
Compared to 8–12 minutes with paper logs and manual spreadsheet entry.
At $60,000/day per violation, Field Pro at $29/month is the easiest ROI calculation you'll ever make.
Enterprise plans with ALD integration, state compliance modules (CA CARB, NY Part 494, WA WAC 173-443), and API access available.
Everything you need to know before getting started.
If your systems contain 15 or more pounds of an HFC refrigerant (or HFC substitute) with a Global Warming Potential greater than 53, yes. This includes R-410A, R-32, R-454B, and most modern commercial refrigerants. Residential and light commercial systems are excluded.
EPA violations under the AIM Act can reach $60,000–$102,638 per day per violation. More importantly, the fine hits your client (the building owner), which damages your business relationship. ColdLog protects both you and your clients.
Yes. The native mobile app has full offline capability. Log service events in basements, warehouse freezers, or rural locations without signal. Everything syncs automatically when you reconnect.
ColdLog uses the EPA's annualizing method: it divides the total refrigerant added in the past 12 months by the system's full charge, then multiplies by 100 to get the percentage. This is calculated automatically every time you log a service event — no manual math required.
Yes, on the Shop plan and above. The Client Compliance Portal lets you share a read-only dashboard with building owners so they can see their equipment's compliance status at any time. This is a strong differentiator when competing for service contracts.
Early access users who sign up now get their first 3 months of Field Pro or Shop at no charge. After that, you move to the standard monthly or annual rate. No commitment required — cancel anytime before the trial ends.
Sign up today and get 3 months of Field Pro free — plus the peace of mind that comes with knowing every system is documented, every threshold is monitored, and every audit is ready.
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